PRIVACY POLICY

Effective Date: October 15, 2024

Introduction

EIC ACCESS+ is committed to safeguarding your data and privacy under applicable regulations, including the General Data Protection Regulation (GDPR) 2016/679. This policy outlines how we collect, use, and protect your data regarding the EIC ACCESS+ project.

1. Data Controller

The data controller responsible for your data under the EIC ACCESS+ project:

INNOVA SRL (Project Coordinator)
Contact: info@eicaccessplus.eu

2. Data Collected

The types of personal data we collect include:

  • Name, organisation, and contact information (e.g., email, phone, and address);
  • Project and organisational details (e.g., PIC number, service selection, project role);
  • Financial and contract-related information;
  • Information related to service provision and results, including performance indicators and service impact descriptions.

We may collect personal data through the following means:

  • Application forms submitted via the EIC ACCESS+ Open Call form;
  • Direct communications (e.g., email inquiries);
  • Reports and surveys following service provision
  • FSTP Agreement, the contract stipulated by the EIC ACCESS+ Team and the beneficiary.

3. Purpose of Data Processing

The personal data collected will be used for:

  • Managing and processing applications for the EIC ACCESS+ Open Call;
  • Communication regarding your application status;
  • Establishing Financial Support to Third Party (FSTP) agreements;
  • Evaluating service delivery and project impact;
  • Complying with reporting obligations under the Horizon Europe programme.

4. Legal Basis for Processing

We process your data under the following legal bases:

  • Performance of a Contract: To manage and fulfill your application and FSTP Aagreement.
  • Legal Obligation: Compliance with EU funding rules and reporting obligations under Horizon Europe.
  • Consent: In cases where your consent is required for processing (e.g., newsletters or surveys).

5. Retention Period

Your data will be retained for the duration of the project and for five years following the end of the EIC ACCESS+ Open Call to comply with Horizon Europe reporting requirements and any audits or investigations.

6. Data Sharing and Disclosure

Your data may be shared with:

  • The European Commission and the Horizon Europe programme for compliance and reporting purposes.
  • EIC ACCESS+ project partners (BPIFRANCE, ASTER CAPITAL PARTNERS, Asociatia SPHERIK, EBN, BOOSTER LABS) strictly for the management and evaluation of the Open Call.

We do not share your data with any third parties for marketing purposes.

7. Data Security

We implement appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse. This includes and is not limited to encryption, access controls, and regular security audits.

8. Your Rights

As a data subject, you have the following rights under the GDPR:

  • Right of Access: You can request access to your data.
  • Right to Rectification: You can ask for any incorrect data to be corrected.
  • Right to Erasure: You may request deletion of your data in certain circumstances (subject to legal obligations).
  • Right to Restriction of Processing: You can request a restriction on processing where applicable.
  • Right to Object: You can object to the processing of your data under specific conditions.
  • Right to Data Portability: You can request your data in a portable format.

If you wish to exercise any of these rights, please contact us at info@eicaccessplus.eu

9. Data Breaches

In the event of a data breach, we will notify you and the relevant supervisory authority if required by law.

10. Changes to the Privacy Policy

We may update this privacy policy from time to time. Any changes will be communicated via our website or directly to data subjects where appropriate.